Property Administrator – FTC

Beach Baker is currently working with a leading commercial property consultancy to recruit a Property Administrator in its Birmingham office. This vacancy is a fixed term contract of a minimum 6 months.

The main responsibilities of the role will include:

• Providing high quality Property Management Administration to the team
• Administration of property management data
• Preparing digital and hard copy reports for client meetings and internal purposes
• Liaising with tenants, dealing with queries and the arranging of tenant meetings and building inspections
• Monitoring and overseeing the progress of tenant applications for Landlord’s consent
• Managing insurance schedules and liaising with tenants/insurance brokers on insurance matters
• Attendance at team, client and department meetings, and production of meeting minutes
• Organising and maintaining files e.g. Quality Assurance
• Support to team on business development and setting up new property management clients
• Assisting with due diligence for property purchases and disposals
• Undertaking, monitoring and reporting on fee forecasting and billing for the team under the supervision of the client Director
• Liaising with suppliers and dealing with invoice/payment queries
• Liaising with the Client Finance team on the processes surrounding the production of annual service charge budgets, approving reconciliations and rent raising reports.
• Liaising with the other Property Management teams including Facilities Managers and Helpdesk Administrators

In addition to a property administration background, the ideal candidate for this role should have excellent communication skills, a high level of attention to detail, and be competent in MS Excel, Outlook & PowerPoint. Previous use of Tramps or Horizon property management systems is desirable.

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