Beach Baker is currently working with a leading commercial property consultancy to recruit a Property Administrator in its Birmingham office. This vacancy is a fixed term contract of a minimum 6 months.
The main responsibilities of the role will include:
- Providing high quality Property Management Administration to the team
- Administration of property management data
- Preparing digital and hard copy reports for client meetings and internal purposes
- Liaising with tenants, dealing with queries and the arranging of tenant meetings and building inspections
- Monitoring and overseeing the progress of tenant applications for Landlord’s consent
- Managing insurance schedules and liaising with tenants/insurance brokers on insurance matters
- Attendance at team, client and department meetings, and production of meeting minutes
- Organising and maintaining files e.g. Quality Assurance
- Support to team on business development and setting up new property management clients
- Assisting with due diligence for property purchases and disposals
- Undertaking, monitoring and reporting on fee forecasting and billing for the team under the supervision of the client Director
- Liaising with suppliers and dealing with invoice/payment queries
- Liaising with the Client Finance team on the processes surrounding the production of annual service charge budgets, approving reconciliations and rent raising reports.
- Liaising with the other Property Management teams including Facilities Managers and Helpdesk Administrators
In addition to a property administration background, the ideal candidate for this role should have excellent communication skills, a high level of attention to detail, and be competent in MS Excel, Outlook & PowerPoint. Previous use of Tramps or Horizon property management systems is desirable.
Job Reference: NR/886501
Salary: £20000 - £25000 per annum + Benefits
Salary per: Annum
Job Duration: Min. 6 months
Job Start Date:
Job Type: Contract
Job Location: Birmingham, England, West Midlands
Job Industry: Admin and Secretarial